Your First Week

Welcome to the University of Miami

 

As a new faculty member, you are now a member of a vibrant and diverse academic, research, and clinical community that is dedicated to transforming the lives of our students, patients, faculty, and staff. We strive to provide a fulfilling experience where you can find challenging and rewarding opportunities, competitive total rewards, and an environment that recognizes and values employees.

The onboarding steps below apply to new faculty on the Coral Gables and RSMAS campuses. If you are a new faculty member on the Medical Campus, please the Miller School of Medicine Faculty Affairs Office for more information. In addition to the onboarding steps outlined here, each school and college, and/or department, may provide additional onboarding and orientation support and events for their new faculty.

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  • Cane ID & UM Email

    Once you are hired in the Workday System, you will receive an e-mail from UMIT with your CaneID and temporary password.

    • You can access your UM email using by using your CaneID and password via miami.edu
    • You will be required to set up Duo, multi-factor authentication prior to logging in
    • Please contact the IT Service Desk at 305-284-6565 or via email at help@miami.edu if you need any assistance.

  • Workday Onboarding Inbox Tasks

    Once you have cleared your background check and have been hired in the Workday System, you will receive an e-mail from UMIT with your CaneID and temporary password.

    Use these credentials to login to Workday and complete the following required onboarding tasks that are due on or before your hire date as stated in the offer letter:

    • Complete Form I-9 (Part 1)
    • Benefits Elections
    • Federal Withholding Elections
    • Enter Emergency Contact
    • Enter Home Contact Information
    • Home Contact Change

     

    Please review the Workday Onboarding Guide for more information. 

  • In-person Part 2 of I-9

    To complete Part 2 of the Form I-9 in Workday, please refer to the Lists of Acceptable I-9 Documents on Page 3 of the Form I-9. Be mindful of items in List A or List B AND C.

    Gables:

    Bring your form of IDs to the Office of Faculty Affairs:

    Ashe Administration Building, Rm 235
    1252 Memorial Drive
    Coral Gables, FL 33146

    RSMAS:

    Bring your form of IDs to the RSMAS HR Manager:

    4600 Rickenbacker Causeway
    Dean’s Suite in SLAB 107
    Miami, FL 33149

    Medical: 

    Bring your form of IDs to MSOM Human Resources:

    Dominion Parking Garage, Suite 155
    1051 NW 14th Street
    Miami, FL 33136

  • Proof of Terminal Degree

    Request and send your official transcripts, showing your terminal/highest degree conferred, via email at facultyaffairs@miami.edu or regular mail to our office address:

    Ashe Administration Building, Rm 235
    1252 Memorial Drive
    Coral Gables, FL 33146

  • Vaccine Records

    You will be required to have the complete COVID-19 Vaccine and Flu Vaccine (or request an exemption) prior to the hire date as stated in the offer letter.

    You can access this process in Workday by following the Vaccine Compliance Guide

  • “I am the U” Orientation

    Full-time faculty only are to complete the “I am the U” Orientation before your first day of employment. Orientations are held online via Zoom every Monday from 9 a.m. to 10:30 a.m.

    To schedule your attendance to the “I am the U” Orientation, please contact facultyaffairs@miami.edu.

  • Parking and Cane Card

    Once your hire date has passed, you will be eligible to visit UM Parking and Transportation to set up the parking permit and pick up your UM Cane Card.

    Gables Parking:

    5807 Ponce de Leon
    Suite 100
    Coral Gables, FL 33146

    RSMAS Parking:

    UM RSMAS Parking and Transportation

    Medical Parking:

    UM Medical Parking and Transportation 

  • Departmental Orientation

    Your department’s office manager will contact you with departmental orientation details, access information, important dates, locations to classrooms, who to report to upon arrival, and any further requirements.

  • ULearn Training

    ULearn will send an automated email after the hire date as a reminder to complete the assigned training that is due within the first five days of employment:

    • FERPA
    • Emergency Management 2015
    • We Are One U: COVID-19 Safety Principles
    • Bridges: Taking Action

  • Research Onboarding

    The Office of the Vice Provost for Research and Scholarship has The Research Navigator program to provide enhanced support to streamline the onboarding of new faculty.

  • Library Essentials

    The University of Miami Libraries provide faculty with the highest quality access to collections, information services, learning support, and digital expertise in support of the University’s mission to transform lives. The Libraries welcome and incorporate advances and innovations in information technology and scholarly communication to ensure that faculty members can locate and use global information resources in all formats.

  • Free NCFDD Membership

    The National Center for Faculty Development & Diversity (NCFDD) is an independent faculty development center dedicated to supporting academics in making successful transitions throughout their careers. The University of Miami's institutional membership provides all faculty with free access to the NCFDD’s member resources. Sign-up is not a requirement of onboarding, but it is encouraged. Click here to learn how to sign up.