Promotion & Tenure

Tenure Clock Overview

 

On the Coral Gables and RSMAES campuses tenure review is due in the sixth year (top in orange), while at the Miller School of Medicine tenure review is due in the eighth year (bottom in green). Following award of tenure, faculty who maintain productivity may apply for promotion to Professor, as described in the Faculty Manual. Tenure and promotion are governed by policies and procedures described in the Faculty Manual, documents held within your School/College, and your department’s tenure and promotion guidelines.

Promotion and Tenure Process Overview

Above is a general overview of the promotion and tenure process. Please note that the University and applicable School/College standards must be adhered to. 

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  • Promotion and Tenure Guidebook

    Our Promotion and Tenure Guidebook is updated regularly and is intended to provide transparency and assist faculty members in planning for and successfully achieving promotion and/or tenure. Contents include checklists, the promotion and tenure calendar, procedures, DF-15 form instructions, a summary of review schedules by tenure date, and appendices (ballot form template, teaching evaluation form, external review letter cover page, external review letter solicitation templates, scholarly material review certification form, voting matrix guide, and the UM standard Curriculum Vitae template). 
    Click here to view the Promotion and Tenure Guidebook.

  • Timeline and Workflow

    The promotion and tenure review process occurs on an annual cycle, with awards of promotion and tenure taking effect on June 1st of the year following application. Faculty are evaluated for promotion or tenure based on the criteria established by their career track.

    All promotion and tenure cases are due during the 1st week of December. All midpoint reviews and reappointments are due during the 1st week of April. 

    Department and School/College recommendations are forwarded to the Vice Provost and Provost, who review and make the final decision on promotion and/or tenure. Faculty members are notified of the Provost's decision between the months of May and June each year. Approved promotion and/or tenure awards become effective on June 1st each year. 

  • Tenure Clock Extension

    In accordance with the Faculty Manual, Section C5.5 ( c ) and Section C5.5 ( d ), a faculty member can request a tenure clock extension for the following reasons:

     Section C5.5 ( c ): Extraordinary Personal Hardship

    Untenured members of the REGULAR FACULTY may request an extension of the probationary period for reasons of extraordinary PERSONAL HARDSHIP. A written request for such an extension shall be filed with the chair no later than the fifth year of the probationary period. The request must be accompanied by a written statement by the faculty member giving a concise description of the nature and severity of the hardship. The request shall be forwarded through the chair and the dean to the Executive Vice President and Provost for final determination.

    • Section C5.5 ( d ): Child Care

    Untenured members of the REGULAR FACULTY who have primary responsibility for CHILD CARE shall be entitled, upon request, to a one-year extension of their probationary period. A written request for such extension must be filed with the chair no later than the beginning of the fifth year of the probationary period. When there is a change in the faculty member's child care responsibilities during the fifth year, a request can be made during that year. The request should be accompanied by a written statement certifying that the faculty member has primary child care responsibility and giving a concise description of the nature and extent of these responsibilities. The request shall be forwarded through the chair and the dean to the Executive Vice President and Provost for final determination.

    A memorandum from the Chair and Dean of the primary department addressed to the Vice Provost of Faculty Affairs supporting the tenure clock extension request, as well as a written communication from the faculty to the department requesting the extension and stating the reason for extension must be sent to the Office of Faculty Affairs at facultyaffairs@miami.edu.

  • Team Scholarship

    Team Scholarship has a key role in the future of scholarly endeavor and it is explicitly valued at the University of Miami. We want to ensure it is properly valued and acknowledged in the context of reviews for reappointment, promotion, and tenure. Click here to access details on the Team Scholarship initiative, including examples of evidence of success in Team Scholarship, a partial list of principles and practices designed to strengthen our capacity to assess and value Team Scholarship, and a suggested team scholarship promotion and tenure checklist.

  • Ballot Form

    Click here to access the suggested ballot form for use by eligible voting faculty on recommendations for reappointment/progress toward tenure, mid-term review, promotion and/or tenure.

  • DF-15 Form

    The DF-15 form is used for the annual evaluation of faculty or recommendations on reappointment, promotion, and/or tenure. Click here to access the DF-15 form.

  • Promotion and Advancement Information Sessions

    Each semester the Vice Provost for Faculty Affairs leads sessions for faculty on the advancement, promotion, and tenure process. 

    Session Date Session Time Session Format Registration Link
    Monday, September 18, 2023 5:00pm - 6:30pm Via Zoom Register Here 
    Tuesday, November 14, 2023 1:00pm - 2:30pm In-person  Register Here
    Thursday, February 1, 2024 12:00pm - 1:30pm Via Zoom Register Here 
    Wednesday, March 20, 2024 5:00pm - 6:30pm Via Zoom Register Here

     

    *The Miller School of Medicine Faculty Affairs and Professional Development Office also offers regular appointment, promotion, and tenure sessions for medical faculty. Please click here to view upcoming sessions for medical faculty and to register.

  • Promotion and Tenure Memos

    2023 Memo of promotion and tenure awards effective June 1, 2023
    2022 Memo of promotion and tenure awards effective June 1, 2022
    2021 Memo of promotion and tenure awards effective June 1, 2021
    2020 Memo of promotion and tenure awards effective June 1, 2020
    2019 Memo of promotion and tenure awards effective June 1, 2019
    2018 Memo of promotion and tenure awards effective June 1, 2018
    2017 Memo of promotion and tenure awards effective June 1, 2017