Promotion & Tenure

The promotion and tenure review process occurs on an annual cycle, with awards of promotion and tenure taking effect on June 1st of the year following application. Faculty are evaluated for promotion or tenure based on the criteria established by their career track.

All promotion and tenure cases are due the 1st week of December. All midpoint reviews and reappointments are due the 1st week of April. 

Department and School/College recommendations are forwarded to the Vice Provost and Provost, who review and make the final decision on promotion and/or tenure. Faculty members are notified of the Provost's decision between the months of May and June each year. Approved promotion and/or tenure awards become effective on June 1st each year. 

Promotion and Tenure Guidebook

Checklists

• Midpoint Review
• Promotion and Tenure Review
• Non-Tenure Track Multi-Year Reappointment Review
• Track Change (Non-Tenure Track to Tenure Track)
• Track Change (Tenure-Track to Non-Tenure Track) – for cases not including a promotion in rank
• Initiation of Special Tenure Review Request

External Letter Solicitation Templates

• Midpoint Review (REGULAR faculty)
• Promotion to Associate (RESEARCH, LIBRARIAN, EDUCATOR faculty)
• Promotion and Tenure (REGULAR faculty)
• Promotion to Professor (UNIVERSITY faculty)

Forms

• DF15 Form – used for the annual evaluation of faculty or recommendations on reappointment, promotion, and/or tenure
  Click here for instructions on how to fill out the DF15 form
• Letter of External Review - Cover Page
• Scholarly Material Review Certification Form
• Teaching Evaluation Form
• University of Miami (Suggested) Ballot Form – suggested ballot form for use by eligible voting faculty on recommendations for reappointment/progress toward tenure, mid-term review, promotion and/or tenure

Other

• University of Miami Curriculum Vitae

In accordance with the Faculty Manual, Section C5.5, a faculty member can request an extension of their probationary period (tenure clock) for eligible reasons.

Tenure Clock Extension Request Form

Team Scholarship has a key role in the future of scholarly endeavor and it is explicitly valued at the University of Miami. We want to ensure it is properly valued and acknowledged in the context of reviews for reappointment, promotion, and tenure.

Click here to access details on the Team Scholarship initiative, including examples of evidence of success in Team Scholarship, a partial list of principles and practices designed to strengthen our capacity to assess and value Team Scholarship, and a suggested team scholarship promotion and tenure checklist.

Each academic year, the Vice Provost for Faculty Affairs leads sessions for faculty on the advancement, promotion, and tenure process. 

The Miller School of Medicine Faculty Affairs and Professional Development Office also offers additional resources and information sessions for medical faculty regarding the appointment, promotion and tenure process. For further information, click here.

Academic Year 2025-2026